Privacy Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your information.
Last updated: 22/07/2025
Introduction
Event Software ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our event management software platform and related services. By using our services, you consent to the data practices described in this policy.
Information We Collect
Information We Collect
- Contact information (name, email address, phone number, mailing address)
- Professional information (job title, company name, industry)
- Event preferences and attendance history
- Payment and billing information
- Profile photos and biographical information
Event Data
- Event registration and attendance information
- Session preferences and feedback
- Networking activities and connections
- Check-in/check-out times and location data
- Survey responses and evaluation forms
Technical Information
- Device information (IP address, browser type, operating system)
- Usage data (pages visited, time spent, click patterns)
- Cookies and similar tracking technologies
- Location data (when using mobile applications)
How We Use Your Information
- Provide and maintain our event management services
- Process event registrations and manage attendee lists
- Facilitate networking and matchmaking between attendees
- Send event-related communications and updates
- Process payments and manage billing
- Analyze usage patterns to improve our services
- Provide customer support and respond to inquiries
- Comply with legal obligations and enforce our terms
- Prevent fraud and enhance security
- Conduct marketing activities (with your consent)
Information Sharing and Disclosure
We may share your information in the following circumstances:
- Event Organizers: We share attendee information with event organizers as necessary to facilitate events
- Service Providers: We work with third-party vendors who assist in providing our services
- Business Transfers: In connection with mergers, acquisitions, or asset sales
- Legal Requirements: When required by law or to protect our rights and safety
- Consent: With your explicit consent for specific purposes
- Networking: With other attendees for networking purposes (based on your preferences)
Data Security
We implement appropriate technical and organizational measures to protect your information:
- Encryption of data in transit and at rest
- Regular security assessments and audits
- Access controls and authentication measures
- Employee training on data protection practices
- Incident response and breach notification procedures
Your Privacy Rights
Depending on your location, you may have the following rights:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your personal information
- Portability: Request a copy of your data in a portable format
- Restriction: Request restriction of processing
- Objection: Object to certain types of processing
- Withdraw Consent: Withdraw consent where processing is based on consent
Data Retention
We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. Event-related data is typically retained for 7 years after the event conclusion for business and legal purposes. Marketing data is retained until you opt out or request deletion.
International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses and adequacy decisions.
Children's Privacy
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: privacy@eventsoftware.com
Address: 10228 E Northwest Hwy, Unit #459, Dallas, TX 75238
© 2024 Event Software. All rights reserved.